How to Build a Simple Approval System Without Making Everyone Crazy
Approvals become painful when staff do not know who decides and managers approve things through random WhatsApp messages.
Approvals become painful when staff do not know who decides and managers approve things through random WhatsApp messages.
Define what needs approval
Not every small decision needs the boss.
Separate
- Low value routine items
- Higher value spending
- Special exceptions
- Sensitive decisions
Create a clear path
A request should move to the right person without staff chasing five managers.
Simple flow
- Request
- Review
- Approve or reject
- Record
Keep a record
Later, people should be able to see what was approved and by whom.
Record
- Date
- Requester
- Amount or request
- Decision
- Approver
My view
A good approval system gives control without slowing the whole company down.
Need a second opinion?
If this is something you are dealing with in your business, you can always message me. If I have an idea that may help, I’ll tell you what I think.
Message LucianWhat I can help with
- Business Website Design
- Website Redesign / Revamp
- Custom Software & Web Applications
- Google Ads Management
- AI Consulting & AI Solutions
- Domain & Web Hosting
No hard sell. If you need help, just ask.
Written by
Lucian Yong
Business owner and freelance web designer in Puchong. I write simple, practical things for Malaysian business owners.
More about me
